Blog

March 5th, 2014

iPhone_Mar03_CYou can do so much with an iPhone as there are just so many amazing features. One useful feature is the ability to take screenshots. You can use this for your business, or even in your day-to-day personal activities. If you aren't familiar with how it works and are eager to start using this feature, then read on for our how-to article below.

How exactly do I take screenshots on my iPhone?

To start taking screenshots just follow these simple steps:
  1. Hold down the lock button at the top of your iPhone.
  2. Double tap your home button as you hold the lock button down. You should see the device snap a picture of your screen.
  3. Open your camera roll by going to the home screen and tapping on your photo gallery, and you should see the image there.

How are screenshots useful?

There are several benefits of taking screenshots, but here are just a few:

Product reviews

If you have a product, or are looking to share a review about one that you have downloaded to your phone, take a screenshot of it so that you can use this to greatly enhance your product reviews. This works best for something on your phone that can be hard to capture by a camera.

For example, if you own a product (like software or a mobile app) and your team put a lot of effort into improving its UX (user experience), simply describing it in text won’t justify how amazing your product really is. You can take screenshots of the open app so readers can better appreciate the qualities of your product.

Tutorials

Aside from videos, what better way to demonstrate tutorials than using screenshots and combining these with descriptive texts.

An example might be teaching an employee how to send an email on their iPhone. Can you imagine creating a tutorial on that with text alone? Imagine the difference if you have screenshots along with this texts.

Highlighting something

If you are reviewing a document or image on your phone and would like to highlight a problem or point that you see on the screen, try taking a screenshot and attaching it to an email where you describe what you are seeing and the changes. This helps the recipient visually see what you see and maybe even fix it.

Troubleshooting or showing errors.

Instead of writing down any problems you’re seeing on your iPhone and describing it to your support team through text, wouldn’t it be much better for both parties if you showed them a screenshot of the error?

Not only can this save time but it also zeroes out the chances of misinterpretations or false assumptions, since your support team can see the actual error themselves.

Contact us if you have any inquiries or even suggestions. We look forward to hearing from you.

Published with permission from TechAdvisory.org. Source.

Topic iPhone
February 28th, 2014

BI_Feb24_CIn order for a business to get more out of their existing and future data, many are relying on Business Intelligence (BI) solutions. If you are looking into a BI system for your business you will likely come across data related terms that are important to know about. Three of the most commonly asked about are data mining, data warehouse, and data mart.

What is a data warehouse?

The concept of a data warehouse is an interesting one and also a difficult one to define and pin down largely because it can cover such a broad area. The most concise definition we can give is that it is a database that integrates data from many different locations and databases into one consolidated database.

Data warehouses store both current and historical data, and rarely contain unique data. Instead, they aggregate data from other sources in order to make this more accessible. They might store important information from sales, marketing, ERP, customer interactions, and any form of database in order to quickly generate BI related reports.

The name undoubtedly conjures up the idea of a large warehouse-like building storing infinite amounts of data. However, most data warehouses are actually tables which are created by taking data from various sources and cleaning it up so that relevant data is stored in the warehouse in a way that makes it easier to reach when needed.

What is a data mart?

A data mart is a smaller data warehouse that stores data. These are based on a specific area or business function e.g., finance or marketing, etc. In fact, most modern data warehouses are actually made up of a series of smaller data marts.

The key difference between a data mart and a data warehouse is that data marts are usually smaller, focusing on one specific area, while a data warehouse covers the whole organization.

What is data mining?

When talking about Business Intelligence, many experts will refer to data mining. This is the act of analyzing data in order to identify patterns. The data that is mined can then be transformed into useable information. Many companies store this mined data in databases, a data warehouse, or a data mart.

Want to learn more about these terms and how your company can benefit from a BI solution? Contact us today.

Published with permission from TechAdvisory.org. Source.

February 27th, 2014

Virtualization_Feb24_CAs the need for IT solutions in many business operations continues to increase, the importance of virtual integration has grown tremendously. As a business owner, virtualizing your business provides a systematic way of putting your operations in order. With virtualization, you get to enjoy benefits that you might otherwise not be able to from your traditional systems.

While it may seem like virtualization is only advantageous to large businesses, in truth, even small companies can take advantage of this rising and sophisticated innovation. That being said, there are many companies still holding back. To help you understand virtualization, here are five good reasons why you need to virtualize your business now.

You can optimize servers

Perhaps the most compelling reason to virtualize your systems is to make your computing resources (such as the RAM and processor cycles) more efficient. And with efficient computing resources, businesses can reduce their capital expenses. Furthermore, small and mid-sized business are able to manage fewer physical servers, because virtualization allows users to combine, or virtualize, physical servers into fewer physical machines.

You get cutting-edge disaster recovery plans

Since catastrophes are possible, businesses should be prepared before they are faced with a disaster. The advantage of virtualization is that many solutions come with a disaster recovery plan to get your business back to a normal operational state after a problem strikes.

It can be far easier to fully back up your entire virtualized infrastructure than trying to do the same with separate hardware servers.

It increases business continuity

While business continuity is similar to disaster recovery, the goals of each operation are different. The aim of business continuity is to achieve zero, or minimal, business operation interruptions. However, many businesses find this difficult to achieve with traditional business systems.

Many virtualization solutions offer live migration, a feature that helps preserve the continuity of business operations by eliminating the need for downtime. This system works by rapidly transferring systems from one virtual environment to another when the original is affected. This enables a business to continue operations, despite some system failures.

It's a time-saver

Compared to setting up physical hardware, which can take months to establish, test, and maintain, setting up a virtualized system for your business can usually be achieved in a matter of minutes.

You get centralized control

Virtualization makes it possible to manage your entire system using one central tool. This is one cutting-edge advantage that suits many businesses, especially small and mid-sized ones. Moreover, security and compliance features can be built in, leading to systems that are even more secure than before.

The benefits to be gained by virtualizing can prove to be a real game changer for your business. Though it may seem complex at first, considering the new lingo and foreign functions, you’ll soon realize that it's just a matter of finding the right IT partner to work with.

Our virtualization experts are here for you and can help you from start to finish. If you want to know more about virtualization and its benefits to your business, contact us today.

Published with permission from TechAdvisory.org. Source.

February 26th, 2014

Office_Feb24_CMicrosoft Office might not be the program that is top of mind with users these days, but you cannot deny the legendary success it has seen over the past 20 years. Moreover, the platform is still one of the most sought-after enterprise software products in the market. It is deemed to be Microsoft’s main revenue generator, as it is used by almost all companies globally. That being said, there may come a time when you need help with an Office program.

When it comes to helping you with solutions for your Office issues, here are five of the most common go-to places:

F1

Let’s assume you’ve already installed Microsoft Office Suite and an application is already up and running. However, the problem is you need to figure out how to do something. Finding a solution can sometimes be frustrating, so follow one of two options to get a quick answer to your questions.

The first is to press F1 to open the help database. You can then search for a solution to your problem. The second option is to press the question mark '?' located in the upper right corner of any Office program. This will open the same solution database.

MS Diagnostics

Microsoft Office failures, such as your program crashing or not launching, don’t necessarily mean that the software is corrupt or needs to be reinstalled. There might be another root cause. But there's no need to panic, as Microsoft offers an in-house physician for your Office problems called MS Diagnostics.

This tool runs a number of tests on Office programs, identifying existing and potential problems. Basically, the MS Diagnostic tool is like an MRI that thoroughly scans your Office software application, and which can usually provide repair options too.

Office Support

If the issues with your Office applications are not repaired using MS Diagnostics, then you possibly need the help of Office Support. This is one of the six main tabs on the Microsoft Office website.

Once you open Office Support, it welcomes you with an opening question: “What do you need help with?”. You can then select a specific application or product or select All products in that field. In the search box, you can also enter certain keywords that are relevant to the issue. A consolidated list of results will be generated that match any words you have entered. Many users are able to find a solution to their problems by visiting this page.

Community forums

Sometimes, the information on the Microsoft website is too general and doesn’t go far enough in helping you find the solution you need. One way to get a more thorough and updated fix for your Office application problems is to look at the various Office oriented forums on the Internet. Many of these forums tackle issues regarding Microsoft Office, with corresponding solutions that have already been tested. Joining forums can be helpful, especially when you want to learn new information, such as the latest software upgrades.

Tech support

There are some issues that cannot be resolved using MS Diagnostics, website support, and community forums. If all else fails, then you might need to get in touch with Microsoft’s technical support. You can directly air out your concerns with a person who is an expert with technical Office issues.

If you’ve tried to fix problems with MS Office and don't seem to be getting anywhere or issues keep recurring, then give us a call now and we will find the best solutions for you.

Published with permission from TechAdvisory.org. Source.

February 20th, 2014

Security_Feb17_COne of the most common threats to business and individual systems is phishing. This form of hacking is well known and many users have educated themselves on the more traditional methods used by hackers. This has forced hackers to come up with different phishing techniques, and one of the methods that is causing problems is spear phishing.

What is spear phishing?

Spear phishing is a specialized type of phishing that instead of targeting a mass number of users, as normal phishing attempts, targets specific individuals or groups of individuals with a commonality e.g., an office.

Generally a hacker will first pick a target and then try to learn more about the related people. This could include visiting a website to see what a company does, who they work with, and even the staff. Or they could try hacking a server in order to get information.

Once they have some sort of information, usually a name, position, address, and even information on subscriptions, the hacker will develop an email that looks similar to one that another organization might send e.g., a bank. Some hackers have been known to create fake email accounts and pose as a victim's friend, sending emails from a fake account.

These emails are often similar to official correspondence and will always use personal information such as addressing the email to you directly instead of the usual 'dear sir or madam'. The majority of these emails will request some sort of information or talk about an urgent problem.

Somewhere in the email will be a link to the sender's website which will look almost exactly like the real thing. The site will usually ask you to input personal information e.g., an account number, name, address, or even passwords. If you went ahead and followed this request then this information would be captured by the hacker.

What happens if you are speared?

From previous attack cases and reports, the majority of spear phishing attacks are finance related, in that the hacker wants to gain access to a bank account or credit card. Other cases include hackers posing as help desk agents looking to gain access to business systems.

Should someone fall for this tactic, they will often see personal information captured and accounts drained or even their whole identity stolen. Some spear phishing attacks aren't after your identity or money, instead clicking on the link in the email will install malicious software onto a user's system.

We are actually seeing spear phishing being used increasingly by hackers as a method to gain access to business systems. In other words, spear phishing has become a great way for people to steal trade secrets or sensitive business data.

How do I avoid phishing?

Like most other types of phishing related emails, spear phishing attempts can be easy to block. Here are five tips on how you can avoid falling victim to them.
  • Know the basic rule of business communication - There are many basic rules of communication, but the most important one you should be aware of is that the majority of large organizations, like banks, social media platforms, etc., will not send you emails requesting personal information. If you receive an email from say PayPal asking you to click a link to verify your personal information and password, it's fake and you should delete it.
  • Look carefully at all emails - Many spear phishing emails originate in countries where English is not the main language. There will likely be a spelling mistake or odd wording in the emails, or even the sender's email address. You should look out for this, and if you spot errors then delete the email immediately.
  • Verify before you click - Some emails do have links in them, you can't avoid this. That being said, it is never a good idea to click on these without being sure. If you are unsure, phone the sender and ask. Should the email have a phone number, don't call it. Instead look for a number on a website or previous physical correspondence.
  • Never give personal information out over email - To many this is just plain common sense - you wouldn't give your personal information out to anyone on the street, so why give it out to anyone online? If the sender requires personal information try calling them or even going into their business to provide it.
  • Share only essential information - When signing up for new accounts online, there are fields that are required and others that are optional. Only share required information. This limits how much a hacker can get access to, and could actually tip you off. e.g., they send you an email addressed to Betty D, when your last name is Doe.
  • Keep your eyes out for the latest scams - Pay attention to security websites like those run by the major antivirus providers, or contact us. These sites all have blogs where they post the latest in security threats and more, and keeping up-to-date can go a long way in helping you to spot threats.
If you are looking to learn more about spear phishing or any other type of malware and security threat, get in touch.
Published with permission from TechAdvisory.org. Source.

Topic Security
February 20th, 2014

Hardware_Feb17_CNo matter where you look, business are going mobile at an increasing rate and a lot of them are going for the laptops. Considering how handy yet powerful these machines are, who can blame them right? This is exactly the reason why you need to equip yourself with basic knowledge about the device. Knowing its parts will not only help you with maximizing its use, it can also help you with maintenance and doing upgrades.

Let's take a quick look at the five most important parts of every laptop you will hear techies talk about on a regular basis and what they do.

1. Hardware

The hardware is the tangible/physical parts of the equipment. Think about your touchpad, keyboard or basically the body of your laptop and everything contained within. Essentially, every computer part you can touch, or see, is hardware. This includes the device itself and all the physical components that make it up.

2. The motherboard

A motherboard is where you usually find chips, power connectors, and memory slots (among many others). This board contains the components that make the computer work and is usually located in the center of your laptop with all other parts connected to it. It is also sometimes called the system board or MoBo for short.

If you take your laptop apart - something we don't advise doing because it will likely void any and all warranties - you should be able to see the outer components of a motherboard, with the memory and hard drive usually visible. The board will be below these components and you will usually have to dismantle other components to access it. All components, or parts, connected to the board are delicate, so it is best to let a trained professional deal with the board and any repairs.

3. The case

The case or the computer tower is where the laptops/computers inner components are housed. Many retailers will refer to this as the shell or body.

These days most laptop cases are made with a strong plastic or some form of aluminum and the size is usually dependent on the motherboard’s components and the screen. While many manufacturers say that their cases are made of strong aluminium or some other material, many are there to simply house the hardware or take damage, protecting the delicate inner components.

4. The processor

The processor is the laptop’s brain. It works together with the OS (operating system) to control the laptop. An important thing to note about processors is that it produces a lot of heat. This is why fans and cooling devices are in place and usually located at the back or bottom of the laptop.

The processor is among the most important parts of the laptop because it allows the computer to function. It can read the code stored in the memory of the computer and tell the other parts to do what the code states.

5. Memory

The memory in laptop is where data is stored. The data can be stored in either a chip with a short term memory or a drive.

There are two types of memories. The first is RAM - Rapid Access Memory which is where instructions the processor may need in the near future are stored. RAM relies on electricity to store this information and quickly loses any data stored on it without power.

The second type of memory is the Hard Disk. This device, or drive, is where all data is stored including your files and the code for all the programs installed. When in operation, code the processor needs will be copied from the hard disk to the RAM. Hard disks usually have a high amount of storage - averaging at least 500 GB or Gigabytes, while RAM usually has a small amount - averaging 4 to 8 GB.

When looking at the specs, or specifications, of a computer many manufacturers and stores will list a number under memory and another under storage. Memory is RAM, while storage is usually related to the hard disk. That being said, some stores will group both together, so it is a good idea to pay attention to the specs.

You’re time to share!

If you need help with your laptop, be it upgrades, maintenance or perhaps you just need some expert advice, then call us now. We’ll be more than happy to help you.
Published with permission from TechAdvisory.org. Source.

Topic Hardware
February 19th, 2014

BCP_Feb17_CDisaster recovery features have become a vital aspect for small to medium businesses. With systems and networks becoming more complex, there are many things that can go wrong. It’s for this reason that a business needs to have a DRP, or Disaster Recovery Plan. These plans are a good way of protecting your business from unforeseen calamities that could disrupt your business process.

When creating a disaster recovery plan for your business, there are certain key elements that you need to consider.

Basics of a Disaster Recovery Plan

In building an effective disaster recovery plan, you should include thorough documentation that lays out the details of the ins and outs of the plan. You need to know that there is no right type of DRP, nor is there a single template that fits all. But there are three basic aspects to a disaster recovery plan: Preventive measures, detective measures, and corrective measures.

In addition, before building your disaster recovery plan, make sure that it can provide an answer to these basic questions:

  1. What is the objective and the purpose of making one?
  2. Who are the assigned team responsible when certain events occur?
  3. What is the framework and the procedure to be followed?

Plan for the worst case scenario

Since you’re planning for an unforeseen event, you might as well make sure that you have plan for the worst case scenario. That way, you’ll never be overwhelmed and you’re as prepared as you can be for any situation.

Having different tiers of backup plans is also advisable. It gives you a better assurance that when bad comes to worst, you have a system in place to make sure that these disasters are handled correctly, regardless of the disaster’s severity.

Data issues

One of the objectives of disaster recovery plan is to protect the collection of data. Almost half of the total population of business organizations experiences data loss from both physical and virtual environments. This is often due to corruption of the file system, broken internal virtual disks, and hardware failures. Thus, there is a real need for established data recovery plans such as backup features offered by many IT solution vendors.

Test-drive

Before deploying your disaster recovery plan, you need to have a sort of a test-drive to check if it works. Aside from making it work, you also need to know if it’s going to be effective. Through testing, any shortcomings can be identified and will garner corresponding resolutions to improve on your plan. Although the real score of its effectiveness can only be identified once a disaster occurs, at least you will have an idea of how your business and the recovery plan can operate during a disaster.

Building an effective disaster recovery plan is a must for your business. This might not directly lead to a positive impact on productivity but it will surely save you in the events that can possibly crush your business. Anticipating and adjusting for the things that might happen is one of the keys to a company’s success.

Setting up an effective DRP can be quite an intricate process since there are several elements that you need to consider. Should you want to learn more, give us a call and we’ll have our associates help you develop and test a plan that works best for your business.

Published with permission from TechAdvisory.org. Source.

February 18th, 2014

Cloud_Feb17_CAs a small business owner or manager, having a secure and reliable file management system is downright essential. Many companies are now shifting to using cloud services as a medium to help manage their files and system. With a cloud service, businesses get to enjoy a ton of advantages that cannot be offered by the traditional systems that use hardware and individual software.

While there are a large number of cloud services available, not all of them will work well for your business. If you want to acquire the right cloud service for your business, here are four of the essential things you need to consider.

The files you want to store

When looking for a cloud service, you’ll have to consider the types of files you want to store. There are certain criteria for each of type of file, in terms of the space it needs, the amount of security it has to be under, and the way you want these files to be accessed. In business, you need to be aware of these things before you start your search for the right file management system.

When it comes to making changes to documents there are services that support multiple versions of documents, so you don’t need to worry about keeping all copies. Unlike your traditional file storage systems, many services don't completely overwrite your old files, as you make certain changes to them. Instead, they save multiple copies of your files, so you can retrieve the older copies later.

Auto-Sync feature

You may not be aware of this, but an auto-syncing feature is a big must for small businesses who are using cloud services. With this feature, you get to save your files and documents in real-time. Hence, you won’t have to worry about losing the contents of your document with a power failure or when disaster strikes.

But sadly, not all cloud service providers offer an auto-syncing feature. This might be a challenge for business owners who are in the habit of forgetting to save and sync the modifications they make on their documents and other files. For that reason, it is best to know if the cloud service you are looking at has this feature available.

Level of security needed

In business, all of the data stored in cloud storage is likely very important and confidential. Hence, your cloud service must ensure that it offers geo redundancy of your data, in order to protect it from certain catastrophes like power outages. This means that the data is stored in separate locations and copies are stored in yet another location. So should one server go offline, your data is still available.

Furthermore, you must know if the cloud service provider offers genuine data encryption. As a business administrator fully encrypting your data will add an extra level of security so that only those people who have been given access rights can view the data.

Service delivery and business continuity

There is a fine line between the speed of service and the recovery from outages due to certain catastrophes. But these two should be considered as a major factor in choosing your cloud service provider. A higher service delivery, usually listed in a percentage or as uptime, will guarantee that the service will be available even if there is a disaster - something which many businesses should focus on.

Genuine cloud provider

You should know whether the cloud service provider actually has the proprietary rights to use this kind of service. The legitimacy of the service you are subscribing is necessary for the integrity of your business. This can usually be found by looking at the contracts or even the website where many companies will list themselves as partners with the specific vendor.

There’s a lot to consider when choosing which cloud solution to go for considering the complexities of the process. If you find this a bit too overwhelming and you need someone to give you their expert advice about the matter, then call us now and we’ll help you get started.

Published with permission from TechAdvisory.org. Source.

Topic Web
February 14th, 2014

Security_Feb11_CAs information technology systems get more complex, computer malware also gets stronger and more aggressive. An effective security strategy to protect your computer system from a variety of malware is to employ the concept known as defense in depth. In its simplicity, it involves implementing multiple secured layers wrapped around your computer system.

Just like the human body, a computer system can also be attacked by many viruses that can infect and disrupt computer operations. And what's worse is it doesn’t just disrupt the operations of your computer, but these viruses and other malware can gather sensitive information or even gain access to other private and secured computer systems on the same network.

Although computer viruses aren't deadly, they can spread at an unimaginable rate across your entire computer system, affecting your database, networks and other IT-related sources. You can get these viruses by opening bogus email messages, downloading unknown file attachments, and accidentally clicking ads that pop up your screen. This is why there is a need for a strong and effective security system to protect your network.

One of the tested and proven security strategies used today is defense in depth. This concept focuses on the coordinated and organized use of multiple security countermeasures to keep your database safe from intrusive attackers. Basically, this concept is based on the military principle that a multi-layered and complex defense is more difficult to defeat than a single-barrier protection system.

The defense in depth strategy assures network administrators by working on the basis of the following guiding principles:

Defenses in multiple places

The fact that many viruses can attack the network system from multiple points means that you need to deploy strong defense mechanisms at multiple locations that can endure all types of attacks.

Defense in depth focuses on areas by deploying firewalls and intrusion detection to endure active network attacks and also by providing access control on servers and host machines, to resist distribution attacks from the insiders. This multi-layered defense also protects local and area-wide communication networks from denial of service attacks.

Multiple layered defense

Defense in depth is an extremely effective countermeasure strategy, because it deploys multiple layered defense mechanisms between the attacker and its target. Each layer of the defense has a unique mechanism to withstand the virus attacks. Furthermore, you need to make sure that each layer has both detective and protective measures to ensure the security of the network.

The reason for wrapping the network with multiple layers of defense is because a single line of defense may be flawed. And the most certain way to protect your system from any attacks is to employ a series of different defenses that can be deployed to cover the gaps in the other defenses. Malware scanners, firewalls, intrusion detection systems, biometric verification and local storage encryption tools can individually serve to protect your IT resources in a way others cannot.

Perhaps the final layer of defense should be educating your employees not to compromise the integrity of the computer systems with potentially unhealthy computer practices. As much as possible, teach them the dos and don’ts of using the computer, as well as how they can prevent viruses and other computer malware coming in and destroying your system.

If you’re looking to give your computer systems better protection against the harmful elements that the internet can bring, then give us a call now and we’ll have one of our associates take care of you and help defend your business.

Published with permission from TechAdvisory.org. Source.

Topic Security
February 13th, 2014

Windows_Feb10_CThere are a number of important pieces of technology that businesses rely on in order to be able to operate. One of the most crucial being the server, which hosts the majority of most business programs. Many businesses rely on at least one server to host their email platform, which is most likely Microsoft Exchange. But some don't have room for a server, or would like another option, and with Hosted Exchange they have it.

What is Hosted Exchange?

Microsoft Exchange is first and foremost a messaging system. It offers businesses a number of services, including email, calendars, task management, address lists, and more. By integrating Exchange into your business, you can also gain the ability to access all of these servers from any location, on almost every device.

Many companies that purchase Exchange will actually install it on servers that are usually in the office. The thing with this is that it can be a bit expensive, especially for smaller businesses, and the server needed to host it can take up space that a business may not have. Other companies simply prefer to operate on cloud-based systems.

In order to meet demands, and offer a reliable product to companies of all sizes, many IT companies, including Microsoft, started to offer Hosted Exchange. How this works is your IT partner, who is your provider, makes space available on one of their servers. They then install Microsoft Exchange in a space which is only accessible to your company, over an Internet connection.

A provider is in charge of ensuring the data stored within is secure and accessible to the client, you, at all times. Many Hosted Exchange providers will also offer extra features like improved security, full-time management, and even data backup.

In other words, Hosted Exchange is the cloud-version of Exchange and is often managed by the host company. You and your employees will still be able to access it as you would if it were hosted in your business, meaning there is no real visible difference.

What benefits can Hosted Exchange offer?

There are a wide variety of benefits that Hosted Exchange can bring to companies looking to integrate it into their business. Here are four of the most common

1. It makes costs more predictable

Like many other hosted services, the majority of Hosted Exchange services are offered on a monthly, per user basis and the host will take care of the maintenance and hosting. This makes your costs predictable as you will only have to pay a fixed fee.

2. It can lower costs

If a business were to tabulate the cost of purchasing a new server, Exchange and the other infrastructure required in order to use it, plus add in any expected maintenance fees, the total and per user cost will likely add up quite quickly.

By going with a Hosted Exchange solution, you will pay a monthly fee only. For many small businesses this will usually be far less expensive than hosting an Exchange solution on premise. Add into this money saved on maintenance overhead and growth, and Hosted Exchange quickly becomes a service that can undoubtedly help reduce IT costs.

3. It's easier to implement and manage

If you were to implement Exchange in your office you would have to find space for the server, install the server and then Exchange, and then ensure that Exchange is installed correctly and working. Once it is, you will likely have to keep managing it and adding new accounts and users while reducing others. And if something happens, say the service goes offline, you will have to fix it.

For many business owners, this is simply beyond the scope of their skills and time. If you go with a Hosted Exchange solution, your IT partner will usually take care of hosting - you won't need to worry about a server - and will also manage and install it. This leaves you to focus on managing the solution, and if you don't have time some providers can even take care of this as well. In other words, a Hosted Exchange solution is far easier for many businesses.

4. It's more flexible

If you are a fast growing company, and need to scale an Exchange solution, one hosted in house is often limited by the capacity of the server. While some businesses won't go beyond this, others will. For those that don't, an on-premise Exchange solution will likely be perfectly useable.

If your company is growing it may be tough to scale an in-house Exchange solution. With Hosted Exchange, you can usually just contact your provider and they can help ensure that the space and resources are available. The same goes for if you move offices and you will likely be up and running again as soon as you have an Internet connection.

Looking to learn more about Hosted Exchange and how your business can benefit from it? Contact us today for a chat, we'd be happy to help.

Published with permission from TechAdvisory.org. Source.